HR Payroll Specialist - Thane

Job Title: HR Payroll Specialist
Location: Thane, India
Department: Human Resources
Reports To: Senior Manager HR Payroll

Position Summary:

We are seeking a seasoned and detail-oriented HRPayroll Specialist to lead the end-to-end payroll process across our India operations. This role ensures accuracy in payroll inputs, oversees data governance and compliance, and acts as the primary liaison with payroll processing vendors. The incumbent will also be responsible for ensuring finance integration, including accurate JV postings and reporting, while driving continuous improvement, forecasting, and analytics within payroll operations.

Key Responsibilities:

1. Payroll Processing & Vendor Governance

• Oversee timely and accurate processing of monthly payroll in coordination with external payroll vendor partners.
• Ensure compliance with all statutory requirements (PF, ESI, PT, LWF, TDS, etc.) and internal controls.
• Perform payroll reconciliation checks and sign-offs before disbursement.
• 
  Monitor SLAs and quality standards for payroll partners and ensure adherence to process accuracy, timelines, and audit readiness.

2. Payroll Input Management

• Review and validate payroll input data including new hires, exits, compensation changes, variable payouts, leave data, and benefits.
• Maintain accuracy and completeness of data received from HRIS, Time & Attendance systems, and business functions.

3. Cost Governance & JV Management

• Validate payroll cost allocations, cost center tagging, and GL mappings.
• Ensure correct journal entries (JVs) are reviewed and posted in the finance systems within defined timelines.
• Reconcile payroll-related accounts in coordination with the finance team.

4. Reporting & Analytics

• Prepare and publish regular payroll reports, including headcount costing, variance analysis, YTD payroll summaries, and statutory reports.
• Support payroll-related budgeting and forecasting processes.
• Provide inputs for internal and external audits, statutory filings, and compliance reports.

5. Process Improvement & Controls

• Drive standardization and automation of payroll processes to improve accuracy and efficiency.
• Define and monitor controls around payroll data governance, segregation of duties, and system security.

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• Act as the custodian of payroll policy, SOPs, and risk registers related to payroll operations.

Key Requirements:

• Education: Graduate in Commerce / Accounting / HR; MBA/PGDM preferred.
• Experience: Minimum 11-13 years of experience in payroll operations.
• Technical Skills:
• Working knowledge of payroll processing systems (ADP, Ramco, Keka, Darwinbox, etc.)
• Strong understanding of Indian payroll laws and statutory compliance.
• Proficiency in Excel, payroll reporting, and financial reconciliations.

Desired Competencies:

• High attention to detail and data integrity
• Strong analytical and problem-solving skills
• Ability to manage external vendors and internal stakeholders
• Excellent communication and stakeholder engagement
• Confidentiality and ethical conduct in handling sensitive employee data