School Fee Collection Support

JOB DESCRIPTION

SCHOOL FEE COLLECTION SUPPORT

About Us:Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Primary Purpose of the Job: To be parent facing accountant for collections, deposition, and reconcile Cash & Bank with the accounts, reporting to the Vertex office executive.

Key Responsibilities

New admission

1 .1Kit selling & registration of new enrolment number Selling of kit basis the enquiry number in ERP, collection of value of sale and issuing receipt to parent Reconcile physical inventory of the kit on daily basis and maintaining records of the same

1.2Registration & fees mapping Registration of new admission and fees mapping of new admission Collection of charges, issue of receipt to parent

1.3Mandatory fees Check fees assignment against global id Collect mandatory fees & issue of receipt to parent Coordination with vertex team for taking approvals on any exceptions

2.Main Fees: Cash/PDC/Cheque/EDC/Emendate reconciliation & deposition

2.1Cash: Collect cash, reconcile with main cash ledger at end of each day, take sign off of Principal, send scanned document to Exec at Vertex Deposit on next working day to CMS, CMS acknowledgement on deposit slip (Stamped), attach with the previous day's approved daily collection report and file. Bank reconciliation: Attach scanned acknowledgement copy in ERP2.2PDC Entry: Reconciliation of PDC & keep them in safe custody 2.3PDCs to be deposited - on maturity date Pull out physical cheques, pull out system report and segregate those PDCs PDC to receipt conversion: Bank entry gets posted automatically for deposition PDCs to be handed over to CMS, acknowledgement to be filed along with daily collection report2.4EDC: Swiping of card and passing of collection entry in ERP, net of the bank charges

3.Bank reconciliation and MIS Pull out Daily collection report Reconcile with the physical cheques & cash in hand

Reconcile the Book balance and Cash balance on daily basis

Prepare MIS periodically and share with respective stakeholders 4.Cheque bounce Look for reversal entries in bank statement Give reversal entry in ERP

5.LC Returning of PDC cheque to parents taking necessary acknowledgement, passing of reversal entry in ERP and attaching acknowledgment copy after scanning while passing of cancellation entry. Raising of request for cancellation for E-mandate and passing of reversal entry in ERP. Passing of CN is any for clearance of student ledger before issue of LC.

6.Optional Fees Enquiry no. from RE/RO for fees like Trips, VIVA, External exam, summer camp, SPA, Transportation fee Pull database from ERP Collect the fees, issue receipt to parent from ERP.

Key Interactions:

Internal: Non-Academic Staff, Principal

External: Parents

Desired Qualification

• University degree in Accounting, Commerce

Years of Experience

• Minimum 2-3 Years of relevant experience in Accounts & Collection

Expected Competencies

• Functional expertise in AR
• Strong communication, interpersonal skills
• Analyzing situations and driving actions most suited to achieve high impact outcomes.
• Should be good in Microsoft Excel & ERP

• Should be well versed with Accounting ERPs such as Tally, Microsoft, SAP

Skills and Knowledge In a depth knowledge of accounting software, cooperate principles and financial analysis.