Hr Operations Associate

About Organization

Vijayavahini Charitable Foundation (VCF) is a not-for-profit organization, supported by Tata Trusts, which focuses on a wide range of themes including agriculture,livelihood promotion, sanitation, nutrition and crafts among others. Vijayavahini Charitable Foundation is an equal-opportunity employer and encourages applications from diverse backgrounds

Human Resources Operations

The HR operations function supports VCF teams through employee documentation, attendance and leave administration, payroll coordination, employee benefits, HR systems and timely employee support.

Role Details:

• Role : HR Operations Associate
• Location : Vijayawada, Andhra Pradesh
• No. of positions : 1
• Experience : 1 - 2 years
• Annual CTC : 3,00,000 (3 lakh per annum)

Stakeholders:

• Relationship (Within Organization)
• HR supervisor, employees, hiring managers, programme teams, and Finance and Administration teams.
• Relationship (Outside Organization)
• Candidates, insurance providers, HR system support teams and relevant service providers.

Brief :

• Support day-to-day HR operations through accurate employee records, timely payroll inputs, smooth onboarding and responsive employee support. Work under the designated HR supervisor and coordinate with Finance to complete routine processes in line with approved policies.

• Coordinate recruitment activities by posting approved vacancies, screening applications against agreed criteria, scheduling interviews and following up with candidates and hiring managers.

• Coordinate onboarding by collecting and checking joining documents, preparing letters using approved templates, updating employee records and arranging induction sessions.

• Maintain accurate personnel files, employee master data and HRIS records, including GreytHR. Track joining, probation, confirmations, transfers, contract renewals and exits, while maintaining confidentiality.

• Compile and check attendance, leave, joining and exit details and approved payroll changes. Resolve routine discrepancies and submit payroll inputs to the HR supervisor and Finance team within agreed timelines.

• Support employee benefits administration, including Group Medical Insurance and Group Personal Accident insurance enrolments, deletions and claims documentation. Follow up on routine employee queries.

• Prepare routine HR letters and respond to employee queries on attendance, leave and approved policies. Maintain HR trackers and escalate matters requiring a decision to the designated HR supervisor.

• Compile records and inputs for applicable statutory requirements and HR audits under supervision. Maintain compliance trackers and follow up on pending documentation with the HR and Finance teams.

• Support performance management activities through HRIS updates, reminders, documentation and tracking of goal setting and appraisal completion. Coordinate training schedules and maintain attendance and feedback records.

• Coordinate employee exit documentation, clearance follow-ups and inputs for final settlement. Prepare basic monthly reports on headcount, attendance, recruitment and pending HR actions.

• Provide routine HR administrative support and carry out other related duties assigned by the designated supervisor in line with approved organizational policies.

Job Specifications :

Knowledge & Skills

• Working knowledge of employee documentation, attendance, leave, payroll inputs and benefits administration.
• Proficiency in Excel and Word; familiarity with HRIS tools such as GreytHR is an advantage.
• Basic understanding of statutory compliance processes and HR records.
• Good communication, coordination, planning and follow-up skills; accuracy, confidentiality, integrity and team collaboration.

Experience:

1 - 2 years of hands-on experience in HR operations or HR administration. Experience in the development sector is desirable.

Qualifications:

MBA/PGDM in Human Resources or an equivalent qualification in HR.