Accounts Manger

Qualifications & Experience:

• Inter CA or M.Com / B.Com with 8 10 years of experience in FMCG, dairy, or consumer goods
• Strong command over accounting standards, cost center logic, and statutory compliance
• Hands-on experience with ERP systems (SAP, Oracle, Tally)
• Experience in marketing stock tracking and inventory accounting preferred

Key Responsibilities:

1. Business-Aligned Accounting

• Understand the companys operating model, product flows, and cost structures to ensure accurate accounting treatment.
• Classify all expenses and purchases under correct accounting heads and cost centers.
• Maintain audit-ready documentation and ensure consistency across books and operational records.

2. Expense & Purchase Booking

• Ensure all expenses and purchases carry clear approval traceability.
• No transaction to be booked without prior approval from the respective Head of Department (HOD).
• Record vendor bills and service expenses with correct GL codes and cost center mapping.
• Flag anomalies in pricing, quantity, or tax treatment and coordinate resolution with procurement and commercial teams.

3. Marketing Stock Tracking

• Maintain detailed records of marketing items purchased (POSM, sampling material, promotional stock).
• Track usage across campaigns, events, and store deployments.
• Monitor closing stock of marketing items and reconcile physical vs. book inventory monthly.

4. Inventory Accounting & Stock Journals

• Create and manage stock journals for internal consumption, transfers, and adjustments.
• Maintain bill of materials (BOM) for bundled or combo SKUs and ensure correct valuation.
• Record stock transfers between locations with proper documentation and system entries.

5. Vendor & Employee Ledger Reconciliation

• Reconcile vendor accounts monthly, matching invoices, payments, credit notes, and TDS deductions.
• Maintain and reconcile employee IOU accounts, ensuring timely settlement and documentation.
• Resolve discrepancies proactively and maintain ledger hygiene.

6. Quarterly Stock Verification

• Coordinate and conduct quarterly physical verification of inventory across warehouses and marketing stock points.
• Reconcile physical counts with system records and initiate corrective actions for variances.
• Document verification reports and ensure audit compliance.

7. TDS & Statutory Compliance

• Ensure appropriate TDS deductions on all applicable purchases and expense heads.
• Track TDS liabilities and ensure timely deposit and filing of returns.
• Coordinate with vendors for TDS certificates and resolve mismatches or disputes.

8. Monthly MIS Preparation

• Prepare and submit monthly MIS reports covering expense summaries, purchase trends, stock movements, and ledger status.
• Highlight key variances, pending reconciliations, and compliance gaps.
• Support management decision-making with timely and accurate financial insights.

9. System Hygiene & ERP Discipline

• Maintain clean ledgers, accurate balances, and timely closure of open items.
• Ensure all accounting entries are backed by system documentation and approvals.
• Support ERP upgrades, master data corrections, and process automation initiatives.