Hr Executive And Recruiter

We are looking for a responsible and detail-oriented HR Executive to manage day-to-day HR operations, salary processing, employee records, attendance management, and basic payroll activities. The candidate should have a basic understanding of statutory compliances, including PF and ESIC, along with good knowledge of employee management and HR administration.

The ideal candidate should be well-organized, have good communication skills, maintain confidentiality, and be capable of handling employee-related matters efficiently.

2. Roles & Responsibilities

A. Payroll & Salary Management

• Manage monthly salary processing and payroll-related activities.
• Prepare and maintain salary sheets, attendance records, and payroll data.
• Calculate employee salaries based on attendance, leaves, overtime, and deductions.
• Handle salary-related queries and coordinate for timely salary disbursement.
• Maintain proper records of salary structures, increments, and deductions.
• Assist in preparing full and final settlement calculations.

B. PF & ESIC Knowledge

• Basic knowledge of Provident Fund (PF) and ESIC rules and regulations.
• Maintain employee PF and ESIC-related records and documentation.
• Assist in PF and ESIC registration and employee onboarding formalities.
• Coordinate with consultants or concerned departments for PF and ESIC-related activities.
• Support monthly PF and ESIC data preparation and compliance documentation.

C. Employee Management

• Handle day-to-day employee queries and concerns.
• Maintain employee attendance, leave, and shift records.
• Manage employee joining, exit, and documentation formalities.
• Maintain and update employee personal files and HR databases.
• Coordinate employee engagement activities and internal communication.
• Monitor employee discipline, punctuality, and workplace policies.
• Support employee grievance handling and resolution.

D. HR Operations & Administration

• Prepare offer letters, appointment letters, confirmation letters, and experience letters.
• Maintain employee master data and HR documentation.
• Coordinate with department heads regarding manpower requirements.
• Assist in recruitment, interview scheduling, and candidate follow-ups.
• Prepare daily, weekly, and monthly HR reports.
• Ensure proper maintenance of HR records and confidentiality of employee information.
• Support HR policies, procedures, and administrative activities.

3. Required Skills & Competencies

• Basic knowledge of salary processing and payroll management.
• Basic understanding of PF and ESIC.
• Good knowledge of MS Excel and MS Word.
• Strong communication and interpersonal skills.
• Good coordination and employee-handling abilities.
• Knowledge of attendance, leave, and payroll calculations.
• Strong follow-up and problem-solving skills.
• Ability to maintain confidential employee information.
• Good organizational and time-management skills.

4. Educational Qualification & Experience

• Graduate in any discipline.
• MBA / PGDM in Human Resources will be preferred.
• 13 years of experience in HR operations, payroll, or employee management.
• Basic practical knowledge of salary processing, PF, and ESIC is required.

5. Key Performance Indicators (KPIs)

• Accurate and timely monthly salary processing.
• Proper maintenance of employee records.
• Timely attendance and leave management.
• Accuracy of PF and ESIC-related documentation.
• Smooth employee joining and exit processes.
• Timely resolution of employee queries.
• Effective HR operations and employee coordination.