Executive Assistant To Executive Vice President

Job Purpose:

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative and executive support to an Executive Vice President. The successful candidate will manage schedules, coordinate meetings and communications, support executive-level priorities, and ensure the smooth day-to-day functioning of the executive office.

Key Responsibilities

• Manage complex calendars, appointments, meetings, and business travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, minutes, and follow-up actions.
• Handle correspondence, communications, and documentation with professionalism and confidentiality.
• Prepare reports, presentations, briefing notes, and other executive-level materials.
• Liaise with senior management, internal departments, and external stakeholders on behalf of the executive.
• Monitor deadlines, follow up on pending matters, and ensure timely completion of assigned actions.
• Support administrative coordination, expense tracking, and travel-related requirements.
• Handle confidential information and sensitive matters with the highest level of discretion.
• Anticipate the executive's needs, proactively resolve scheduling and administrative challenges, and support priorities as they arise.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Minimum 5 years of experience in executive assistance, senior administrative support, or a similar role, preferably supporting C-suite or senior executive leadership.
• Excellent calendar management, organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel.
• Demonstrated ability to manage competing priorities and work effectively in a fast-paced environment.
• High level of professionalism, discretion, integrity, and confidentiality.
• Strong stakeholder management skills and the ability to communicate confidently with senior leadership.
• Proactive, detail-oriented, service-minded, and capable of working independently with minimal supervision.

Preferred: Experience in a large corporate group, holding company, or similarly complex business environment.