Office Administrator And HR Executive

Job description / Role

We are seeking a highly organized and experienced Executive Secretary & Office Administrator / HR with professional experience in relevant field and a graduate degree. This role combines secretarial, administrative, and HR functions, supporting senior management and ensuring efficient front-office and back-office operations.

Key Responsibilities:

• Provide high-level secretarial support to senior executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Act as the first point of contact for all visitors and incoming communication, ensuring a polished and professional reception.
• Prepare correspondence, reports, presentations, and meeting minutes with a high level of accuracy and confidentiality.
• Maintain and organize both electronic and physical filing systems for easy document retrieval.
• Oversee office operations including ordering supplies, coordinating with service providers, and managing courier services.
• Support administrative processes such as staff attendance, HR documentation, and coordination of internal events.
• Implement efficient office procedures and proactively resolve any operational issues to support a smooth workflow.

• Minimum bachelor’s degree is Required.
• Minimum of 2 years of experience in a similar role combining secretarial, administrative, and HR duties.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• High level of discretion, professionalism, and attention to detail.

About the Company

White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.