Executive Assistant

Role & responsibilities

Job Title

Executive Assistant Accounting & Control (Pune)

Location

Pune, Maharashtra (On-site / Hybrid as per company policy)

Reporting To

Head – Accounting & Reporting

Role Purpose

The Executive Assistant will provide highimpact administrative, coordination, and strategic support to the Head of Accounting & Reporting and Head of Procurement Operations and the wider Accounting & Control and Procurement Operations leadership team in Pune. The role goes beyond traditional calendar and travel management, requiring strong business acumen, discretion, and the ability to support teamwide strategic initiatives, governance activities, and crossfunctional coordination.

Key Responsibilities

1. Executive & Leadership Support

• Proactively manage complex calendars, including prioritization of internal and external meetings across time zones
• Act as a trusted point of contact between the Head of Accounting & Reporting and internal / external stakeholders
• Prepare, track, and follow up on leadership actions, decisions, and commitments
• Support meeting preparation by coordinating agendas, materials, and prereads
• Draft professional communication emails, presentations, and summaries on behalf of leadership where required

2. Travel & Logistics Management

• Endtoend coordination of domestic and international travel including flights, accommodation, visas, and ground transport
• Ensure compliance with company travel and expense policies
• Prepare travel itineraries and proactively manage lastminute changes

3. Strategic & Teamwide Support (Accounting & Control and Procurement Operations – Pune)

• Support execution of key strategic initiatives for the Accounting & Control and Procurement team (e.g., operating rhythm, transformation initiatives, governance forums)
• Coordinate leadership meetings such as townhalls, quarterly business reviews, leadership offsites, and external forums
• Track milestones, actions, and dependencies for key initiatives and follow up with stakeholders
• Assist with preparation of decks, reports, and briefing notes for senior management and external discussions

4. Governance, Compliance & Confidentiality

• Handle sensitive and confidential information with absolute integrity
• Support compliance activities such as document control, approvals, policy dissemination, and audit readiness logistics
• Maintain organized repositories for leadership documents, presentations, and key correspondence

5. Stakeholder & Office Coordination

• Coordinate closely with HR, Procurement, Finance Operations, IT, and Admin teams
• Support onboarding of senior hires and visiting leaders for the Accounting & Control function
• Act as a strong culture ambassador by enabling smooth team operations and engagement initiatives

Required Qualifications & Experience

• Bachelor’s degree in Commerce, Business Administration, Management, or equivalent
• 6–10 years of experience as an Executive Assistant or Chief of Staff–like role supporting senior leaders (preferably in Finance, Accounting, Consulting, or Corporate environments)
• Proven experience working with senior stakeholders and handling complex schedules
• Strong proficiency in Microsoft Outlook, PowerPoint, Excel, and Teams
• Experience supporting leadership teams or functions (not only individual executives)

Key Skills & Competencies

• Exceptional organizational and prioritization skills
• High degree of professionalism, maturity, and confidentiality
• Strong written and verbal communication skills
• Ability to anticipate needs and operate with minimal supervision
• Comfort working in a fastpaced, matrixed, and sometimes ambiguous environment
• Detailoriented with strong followthrough
• Executive presence and confidence to respectfully challenge or clarify when required

What Will Make You Successful in This Role

• Ability to think beyond administration and understand business context
• Proactive mindset with problemsolving orientation
• Strong relationshipbuilding skills across levels and functions

Comfort supporting strategic discussions, not just scheduling them