Administration Assistant

Job description / Role

Job description

Wood is seeking a motivated and detail-oriented administrative assistant (UAE national) to join our team on the ADNOC project. This role is a great opportunity for individuals who are organized, proactive, and eager to support project operations in a dynamic site environment.

As an admin assistant, you will play a key role in ensuring smooth day-to-day administrative support for the project team, handling documentation, coordinating communications, and assisting with office activities to help the project run efficiently.

Responsibilities

• Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, data entry and telephone reception.
• Requires an understanding of the content of the managers job and method of operation as well as knowledge of departmental operations and procedures.
• Organizes and maintains files of managers correspondence, records etc. and follows up pending matters.
• Acts as receptionist for the manager, screening correspondence and telephone calls.
• Schedules appointments and coordinates arrangements for meetings.
• Prints, organises and prepares information for meetings.
• Arranging travel, accommodation, car hire.
• Prepares routine letters and memoranda for managers review.
• Organizes and expedites flow of work through office and initiates follow up action.
• Support in collecting information and data for reporting.
• Populates templates and creates documents.
• General office housekeeping activities as required.

Qualifications

• Competent in Microsoft Office.
• Excellent English verbal and written communications skills.
• Attention to detail.
• Ability to manage a high volume of work and priorities.
• Minimum 1 year experience as admin assistant.

About us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Diversity statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.