Administration Officer

Job description / Role

Job description

Remarkable people, trusted by clients to design and advance the world.

The role

This is an exciting opportunity for a graduate admin officer (UAE national) to join our team in Abu Dhabi. This role is ideal for someone eager to start their career in administration, with responsibilities including handling office tasks, supporting team operations, and ensuring smooth day-to-day activities. No prior experience is requiredu2014just a proactive attitude and a willingness to learn!

Our clients and projects

Designing the future. Transforming the world.

Woods Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model, and a strong reputation.

We are the market-leading provider of integrated and innovative solutions that challenge the status quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids, and decarbonisation and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.

Energy security, transition, and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.

What we can offer

• Meaningful and interesting projects delivered to high profile clients across the energy sector
• Commitment to diversity and inclusion: we are an organisation actively committed to diversity and inclusion across our business
• Competitive remuneration package with regular reviews to ensure we are rewarding at the right level in line with the market
• Medical insurance: ensures inpatient and outpatient medical care is available should you require treatment
• Group life and personal accident insurance: the company provides life assurance cover
• End of service gratuity: in line with UAE labor law, all employees are eligible for an end of service benefit
• The employee share plan: gives you the opportunity to purchase Wood shares and receive a match from the company
• Long service award: Wood values the commitment and loyalty of our people. Celebrating long service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication, and many years service of our employees at 5 year service milestones
• Commitment to continued professional development: development plans that are tailored to your individual needs and interests
• Global connections: join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy transition academy: join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems - delivered by experts in their field

The key objectives for this role are:

• Perform full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, data entry, and telephone reception
• Require an understanding of the content of the managers job and method of operation as well as knowledge of departmental operations and procedures
• Organize and maintain files of managers correspondence, records, etc. and follow up pending matters
• Act as receptionist for the manager, screening correspondence and telephone calls

Responsibilities

• Perform full clerical, administrative, and general office duties involving transcription, typing, record and file maintenance, data entry, and telephone reception
• Require an understanding of the content of the managers job and method of operation as well as knowledge of departmental operations and procedures
• Organize and maintain files of managers correspondence, records, etc. and follow up pending matters
• Act as receptionist for the manager, screening correspondence and telephone calls
• Schedule appointments and coordinate arrangements for meetings
• Print, organise, and prepare information for meetings
• Arrange travel, accommodation, and car hire
• Prepare routine letters and memoranda for managers review
• Organize and expedite flow of work through office and initiate follow-up action
• Support in collecting information and data for reporting
• Populate templates and create documents
• General office housekeeping activities as required

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you dont match every statement below but feel you have some of the experience, knowledge, or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the worlds most critical challenges.

Expected:

• Competent in Microsoft Office
• Excellent verbal and written communications skills
• Attention to detail
• Ability to manage a high volume of work and priorities
• Bachelors degree in business administration or logistics

About us

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Diversity statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.