Executive Assistant To MD & Head - Corporate Strategy - Advertising Firm

Position - Executive Assistant to MD & Head - Corporate Strategy
Experience- 10 years plus
Reporting- Managing Director
Preferred Skills: Strategy Implementation, Excellent Communication & Stakeholder Management, Variance and Trend Analysis, Strategic & Organisational Enablement, Execution & Follow-Through, Executive & Operational Support
Industry: Advertising

Functions: Strategy
Mandatory Criteria for Candidates-
- Candidate has to come for a face-to-face interview with the MD, so consider candidates from Mumbai only.
- Need only MALE candidates for this role.
- It is a more people-oriented role as compared to the Finance role (70% EA and 30% Finance)
- Candidate should be from a finance background
- 10+ years of experience in Executive assistance with some Finance support, CEO/MD office, business transformation, or enterprise-level execution roles.
- Candidate should be able to assist the MD in all EA (Executive Assistant) related work requirements.
- Proven experience working directly with senior leadership / CXO-level stakeholders.
- Demonstrated ability to translate leadership vision into structured execution plans and drive cross-functional implementation.
- Good experience in financial analysis, MIS, dashboards, budgeting, and variance tracking.
- High-quality capability in preparing Board-level presentations, strategy documents, and review materials.

We are looking for a high-potential individual who will virtually shadow the Managing Director, acting as the first port of call to translate leadership vision into clear execution plans and ensure those plans are actually put on the ground.

This role is not static. It is a role like an Amoeba. It includes expanding and contracting based on organisational needs, individual aptitude, and ownership. At times, the work will involve higher-order strategic and governance initiatives; at other times, it will require hands-on support to remove day- to-day bottlenecks from the MD's life.
While most traditional secretarial work will be handled by another resource, parts of that support may be intertwined. The core objective is simple but demanding: free up management bandwidth while ensuring organisational priorities move from intent to execution.
Key Responsibilities
1. Strategic & Organisational Enablement
- Get things done that are of organisation-wide importance, cutting across functions and hierarchies
- Translate leadership vision into execution plans, tracking progress and driving follow-through
- Coordinate with key leaders and department heads to ensure organisational decisions are implemented
- Independently lead projects or workstreams end-to-end - from scoping and content creation to stakeholder management and delivery
- Support the development of forward-looking strategy and enterprise-wide strategic initiatives (e.g., long-term investment or growth strategy)
- Provide leadership on key strategic issues and opportunities in a consultative, cross- functional manner
2. Strategy, Planning & Analysis
- Write presentations, action strategy documents, prepare review materials, and design new processes
- Oversee industry, market, competitor, and financial analysis
- Prepare company-level MIS, dashboards, and health reports
- Manage budgets, quarterly variance analysis, and performance tracking
3. Leadership & Communication Support
- Support appraisal systems, governance frameworks, and organisational processes. Leadership & Communication Support
- Draft, review, and send management communications of strategic importance
- Communicate the firm's strategy across the organisation and to key external stakeholders in coordination with Corporate Communications and Marketing
- Attend next-level or leadership meetings on behalf of management where required
- Collaborate with business unit leaders to gather inputs into the firm's strategic direction and align their efforts to the overall plan
4. Execution & Follow-Through
- Follow up with leadership and key staff to ensure decisions are executed
- Track action items, dependencies, and timelines across strategic initiatives
- Maintain records and documentation of a confidential and sensitive nature Executive & Operational Support
- Organise and prepare for meetings, including logistics, documentation, and follow-ups
- Assist the MD with personnel-related questions and ad-hoc requirements
- Act as a reliable buffer between leadership and day-to-day operational noise
Skills & Experience | Education & Experience
- Graduate from a B+ grade management school (Finance), OR a Chartered Accountant
- Similar experience in a strategy-adjacent, leadership support, or transformation role is preferred
- Experience in a people-driven organisation is strongly preferred. Core Skills
- Excellent written and verbal communication skills
- Strong time-management and attention to detail
- High organisational and interpersonal effectiveness
- Ability to multitask and operate in ambiguity
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word)
- Strong analytical and structured thinking ability
Personal Attributes
- Go-getter, self-motivated, and ambitious - someone who wants to climb the corporate ladder quickly
- Comfortable working closely with senior leadership
- Ownership mindset with a bias toward action
- Calm under pressure and resilient in a fast-moving environment
- Trusted, discreet, and dependable