Administrative Assistant - UAEN

Position: Specialist Admin. Support (Emirati)

Purpose of the Position

• 1. To Support Admin functions in general by acting as a generalist for different admin roles.
• 2. To be able to act as back-up/stand-in for the different admin. positions.
• 3. To act as focal point for local cultural know-how & facilitate local interactions.

Key Responsibilities

• 1. Maintains office equipment, supplies and stationery ensuring smooth office operations.
• 2. Supports facilities management, general maintenance services & repairs, issuance of permit to
• work and service completion reports.
• 3. Manages drivers and office assistants schedules.
• 4. Organizes and supports internal and external events, including meeting arrangements, logistics
• coordination, catering and guest preparation.
• 5. Supports onboarding and offboarding logistics (seating plan, workspace setup, access cards,
• business cards, parking allocation, etc.)
• 6. Organizes and overseas travel arrangements, including booking flights, accommodations, and
• transportation, while ensuring compliance with OMV travel policies and budgetary guidelines.
• 7. Receives and screens telephone calls, letters, couriers and posts. Distributed company mail and
• parcels.
• 8. Prepares periodic administrative reports, expense summaries, and maintains updated
• departmental correspondence, records and filing systems; ensuring accuracy, completeness, &
• confidentiality.
• 9. Supports front desk and visitor management activities as and when required.
• 10. Supports PRO with Taqyeem and other authorities office visits, and coordinates with ADNOC for CICPA and site visit support as required.
• 11. Coordinates with different departments such as finance, IT, P&C, Legal etc. for different
• administration tasks.

Requirements

• 1. Education: University Degree Bachelor
• 2. Relevant Professional Experience: 1-3 years
• 3. Subject of Education: Business Administration/ Finance/ Human Resources/ Facility Management
• 4. Familiarity with using MS-Office apps, especially MS-Word & Excel, MS Teams and Sharepoint