Executive - Finance

Job Title: Finance Executive (Accounts Receivable and Accounts Payable)

Key Responsibilities

Accounts Receivable (AR):

 Manage end-to-end accounts receivable operations, ensuring accurate invoicing, timely collections, and effective resolution of discrepancies.  Handle credit releases after appropriate checks and approvals.

•  Manage post-credit card charge activities, including review, reconciliation, and issue resolution.
•  Send statements of account and schedule dunning runs to support timely customer payments.
•  Process and apply multiple payment types, including bank transfers, checks, credit card payments, and other electronic receipts, in accordance with established procedures.
•  Reconcile customer payments with bank settlement reports and investigate unapplied, short
• paid, or misapplied transactions.
•  Pull and review credit reports from third-party agencies to support credit assessments and monitoring.
•  Process and analyze expired/inactive account reports, taking necessary follow-up actions.

 Handle customer email requests related to statement copies, reprints, and billing queries, using standard email communication templates and guiding customers to access information via the self-service portal wherever applicable.

Accounts Payable (AP)

•  Oversee accounts payable operations, including invoice processing, verification, and timely vendor payments while maintaining accurate AP records in the ERP system.
•  Perform invoice verification by matching vendor invoices with purchase orders and receiving documentation to ensure accuracy, completeness, and proper authorization.
•  Review invoices for correct pricing, quantities, tax treatment, payment terms, and accounting codes in compliance with company policies and accounting standards.
•  Receive and file all ACH remittance emails on the same day of receipt, ensuring proper documentation and audit readiness.
•  Manage vendor payment cycles and resolve payment-related discrepancies in coordination with internal teams.

General & Reporting

•  Collaborate with internal teams to resolve financial discrepancies and improve end-to-end finance processes.
•  Prepare and maintain financial reports related to accounts receivable and accounts payable.
•  Assist in month-end and year-end closing activities, ensuring accurate and timely financial reporting.
•  Ensure compliance with company policies, internal controls, and applicable accounting standards.
•  Communicate professionally with customers, vendors, and internal stakeholders via email and other channels.

Qualifications

•  Bachelors degree in Finance or Accounting.
•  Proven experience in Accounts Receivable and Accounts Payable functions. Preferred Skills
•  Hands-on experience with ERP systems and flexibility to work on customer-specific ERP platforms.
•  Strong understanding of credit management, billing, ACH payments, and customer financial communication.
•  High level of accuracy and diligence in financial data management.
•  Proficiency in Microsoft Excel and accounting software.
•  Excellent written and verbal communication skills, especially for customer email handling.
•  Strong problem-solving abilities and the capacity to prioritize tasks in a fast-paced environment.