Legal & Company Secretary

About us

Company - Algorithms Software Private Limited

Algorithms is a leading technology company specifically focused on Construction and Civil Engineering industries. Since our inception, we have delivered end-to-end construction management systems to leading players in the industry. We have a remarkable 30 years of experience, a global footprint spanning 5 countries, and 20000+ users logging in to our systems daily.

We have closed a Series A Funding round from Norwest Venture Partners in 2022 and are propelled for further growth and expansion.

Our Product - Xpedeon

Xpedeon is our flagship product, a comprehensive cloud SaaS ERP designed for the Engineering & Construction, Housebuilding & Real Estate Development companies.

It is a complete digital transformation solution, providing tremendous digitalisation and automation of all processes, thus reducing costs, overheads and manual errors, and boosting efficiency.

Website: www.xpedeon.com

Role Overview

Legal & Company Secretary Officer

Role Summary

The Legal & Company Secretary Officer will support the organisation in all corporate, contractual, and statutory compliance matters. The role ensures that business operations, board governance, and cross-border engagements are fully compliant with applicable laws and regulations in India and overseas jurisdictions. The individual will act as a key liaison between internal departments, management, and external legal advisors, balancing both corporate legal and company secretarial responsibilities.

Key Responsibilities

1. Client Proposals and Contracts: Review and Legal Documentation

• Review and vet client proposals, contracts, and NDAs for legal and commercial risks.
• Draft, review, and finalise employment offers, appointment letters, and exit documents in line with company policies.
• Maintain a repository of standard templates for commercial and employment agreements.
• Ensure all agreements align with company bylaws and the Shareholders Agreement.

2. Company Secretarial & Corporate Compliance

• Assist in the preparation and conduct of Board Meetings, AGMs, and documentation of minutes and resolutions.
• Maintain statutory registers, filings, and corporate records with the Registrar of Companies (ROC) under the Companies Act, 2013.
• Manage filings and compliance for MCA, DGFT, and other statutory authorities.
• Coordinate with auditors and finance teams for secretarial and statutory audit requirements.

3. Cross-Border Legal & Regulatory Coordination

Liaise with external law firms in jurisdictions such as UK, Saudi Arabia, Oman, UAE, and the USA for local compliance, entity setup, or visa/legal matters.

Ensure cross-border compliance for contracts, payments, and data-sharing agreements.

Monitor ongoing obligations under foreign laws (e.g., Saudi portal filings, U.S. state/federal compliance).

4. Legal Risk Management & Data Protection

• Conduct periodic legal risk assessments for business operations and new initiatives.
• Draft and maintain the companys Privacy Policy, Terms of Service, and GDPR/Data Protection frameworks.
• Track and ensure adherence to evolving data protection and privacy laws across jurisdictions.

5. Shareholder & Governance Compliance

• Review the companys bylaws and Articles of Association periodically for consistency with the Shareholders Agreement.
• Identify and escalate potential conflicts or non-alignment, recommending corrective amendments.
• Support corporate restructuring, mergers, and investment documentation in coordination with advisors and stakeholders.

6. General Legal Advisory

Handle all other legal matters arising in the ordinary course of business, including advisory, notices, dispute responses, and internal queries.

Liaise with external counsel as required to protect the companys legal interests.

Skills & Experience

Education:

LL.B. mandatory

Company Secretary (CS) qualification preferred or currently pursuing

Experience:

24 years in corporate legal or company secretarial functions, preferably in a multinational or tech company

Skills:

• Strong knowledge of Indian corporate, employment, and contract law
• Exposure to cross-border regulatory frameworks (U.S. and GCC) preferred
• Understanding of GDPR / privacy principlespreferred
• Excellent drafting, analytical, and communication skills
• Ability to coordinate effectively with senior management and external counsel

Reporting & Collaboration

Reports to: CEO

Works closely with: Sales, Accounts Receivable, HR, and Finance

Liaises with: External law firms, Company Secretary, and Statutory Auditors