Administration - Senior Executive To Senior Manager

We are hiring at multiple level for our Admin team in multiple locations - Mumbai, Indore and Pune

Role Overview

We are looking for an experienced Manager / Senior Manager Administration to oversee end-to-end administration, facilities management, infrastructure development, real estate, vendor management, and workplace operations across multiple locations. The role requires strong expertise in operational efficiency, property management, resource utilization, and administrative cost optimization.

Key Responsibilities:

• Facilities & Infrastructure Management: Oversee the setup, maintenance, and management of corporate offices, branch offices, and project locations.
• Real Estate & Property Management: Handle property scouting, site identification, property evaluation, lease coordination, rental negotiations, and ongoing property management.
• Utilities & Building Systems: Manage generators, HVAC/AC systems, UPS, elevators, fire safety, security systems, pest control, and other essential utilities.
• Asset & Premises Management: Ensure proper maintenance and optimal utilization of company-owned and leased properties, equipment, furniture, vehicles, and other assets.
• Vendor Management & Procurement: Manage vendors and service providers, negotiate commercial terms, prepare bills of materials, process purchase orders, and coordinate delivery, installation, and commissioning.
• Office Administration: Ensure smooth day-to-day operations, timely availability of office supplies, consumables, and other administrative requirements.
• Repairs & Maintenance: Oversee repairs, maintenance, and replacement of office equipment, furniture, appliances, and infrastructure.
• Utility & Cost Management: Monitor electricity, water, and other utility bills, ensure timely payments, and identify opportunities for administrative cost optimization.
• Service Provider Coordination: Maintain effective relationships with vendors, contractors, landlords, and service providers to ensure quality and timely service delivery.
• Compliance & Documentation: Maintain administrative records, vendor documents, property records, asset registers, and compliance documentation in line with company policies.

Required Skills & Competencies:

• Strong knowledge of real estate, property scouting, property evaluation, lease negotiations, and property management, preferably from the same industry - Supply chain/Logistics
• Excellent vendor management, commercial negotiation, communication, and interpersonal skills.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Familiarity with ERP systems, procurement workflows, database management, and administrative reporting.
• Strong organizational, multitasking, time-management, and problem-solving abilities.
• Ability to manage multiple locations, vendors, properties, and administrative priorities efficiently.
• Focus on cost control, service quality, resource optimization, and operational excellence.

Educational Qualification: Any Graduate.

Experience Requirements:

• 5-15 years of relevant experience in administration, facilities management, infrastructure management, real estate, or corporate office operations.
• Proven experience in vendor management, procurement, office setup, property scouting, property management, maintenance, and administrative cost optimization will be preferred.