Executive Assistant

: Executive Assistant

Position: Executive Assistant

Location: Bhawanipur/Park street / Gariahat / Dalhousi - Kolkata

Reports to: Senior Management / Director

Responsibilities

• Provides full administrative assistance to the Director.
• Acts as liaison to the Board of Directors; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files
• Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs.
• Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls.
• Reconciles corporate credit card statements and provides required back-up.
• Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit.
• Contributes to team effort by accomplishing related results as needed.
• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
• Prepare internal and external corporate documents for team members and industry partners
• Arrange corporate events to take place outside of the work place
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele

Requirements

• Bachelors degree + Minimum 2 - 15 years of relevant work experience
• Should have strong work ethics, quick learner
• Must have good communication skills, strong interpersonal skills, and good writing skills and should be able to do market research and build presentations/documents.
• Must have the ability to work under pressure and deliver in tough timelines.
• Street Smart and Hands on Person
• Creative talents, innovative self- starter and the ability to negotiate and solve tough problem