Global Procurement Analyst-Direct Purchase

SECTION I. BASIC INFORMATION

• Job Title
• Global Procurement Analyst
• Location
• Mumbai
• Entity
• Y-OHT
• Reporting to
• SVP – Direct Purchase
• Division
• Commercial
• Direct Reports (Nos)
• 0
• Department
• Direct Purchase
• Team Size (Nos)
• 0
• Unique Job Code
• (To be filled by HR)

SECTION II. PURPOSE OF THE ROLE

• Pro Tip: A two to three line statement outlining the objective or the reason for which the job exists.
• Focus on Do, What, When and Why
• Use Active Verb with time, task and Result – Ex: Plan (verb) weekly (time) requirement of consumables for XYZ machine (task) to ensure zero breakdown (result)

• Responsible & accountable for enabling sourcing decisions & choices through data analytics and thorough understanding of the causal factors and market intelligence.
• Responsible for supporting sourcing/category strategy through market analysis, vendor scouting and an in depth understanding of market dynamics for various commodities.
• Responsible for working with the category buying team on clean-sheet costing, total cost of ownership with the objective of optimizing cost while assessing alternate options.
• Responsible to coordinate sourcing choices working closely with the Technical Team on new source or part development.
• Reviewing Vendors offers consistent with Long term Contracts and general trend in the market for spot purchases.
• Lead the process of Internal & External Benchmarking relative to Cost Per ton. Working with Head of Procurement & Raw Material Planning, external service providers and the YOHT Finance team.
• Support the category team on Vendor Performance Monitoring and driving counter measures by working closely with the vendors.

Pro Tip: Include responsibilities, not activities (e.g. Ensuring timely procurement is a responsibility and follow up with procurement dept. for timely issuance of purchase order is an activity with no result. Highlight Key words

• Lead the process and technology initiatives in the space of Raw Material Procurement, collaborating with Business Transformation team.
• Collaborate with YOHT IT team and external service providers, as required, on procurement data cleaning, data governance with the objective of ensuring the availability of accurate data timely.
• Enable the category teams through market insights and data analytics to support fact based decision making.
• Responsible to calculate the total cost of ownership and assist in the analytics for negotiating with vendors on Long Term contracts.
• Responsible for coordinating vendor audits, ISO /Quality Management audits working closely with the Technical /Quality Assurance teams.
  SECTION IV. Key Interactions (Not mandatory for Junior Management)
• Pro Tip: Mention interactions that are internal Identify only 2-3 key relationships critical to the role;
• Positions directly reporting to role should not be included;
• Also mention role and purpose of interaction

Internal Interactions

• Party Interacting With
• Main Purpose of Interaction / Details
• Frequency (Put a √)
• Occasional
• Frequent
• Continuous
• R&D
• Understanding the requirement, facilitating the process of developing the new requirement
• √
• PDC
• Facilitating the process of developing the new requirement
• √
• Category Purchase teams
• Vendor performance, procurement strategy, Share of Business, Business continuity, identify gaps / need to develop alternates
• √
• RM Planning team
• Cost benefit analysis related to inventory vs Strategic buying
• √
• Business Transformation Team/ IT Team
• Collaborate on Process , Technology Road map and solution implementation after assessing AS IS with the aim to digitize procurement analysis work
• √

External Interactions

• Vendors
• New developments, Contract finalization
• √
• Consulting Companies
• depending on the nature of projects
• √

Knowledge, Skills And Experiences

Competencies

Pro Tip: Competencies are specific behaviors essential for an Individual to achieve excellence in his/her role

Educational Background

Mandatory :

• Bachelors degree in finance, business, business administration, or accounting.
• An MBA degree in supply chain management will be advantageous.

Masters

Functional/Technical Competencies

• Strong analytical skills, complex problem solving, high level of cognitive skills.
• Proficient in Supply Chain / Sourcing skills.
• Stake holders management
• High ability to communicate up (Heads of various functions ) and down (Planning team , SC team , Plant Quality and Manufacturing );
• Perseverance and results driven, process and systems driven.
• In depth understanding of MM modules of SAP ERP, reasonable understanding of upcoming technology, data analytics and reporting tools.

• Excellent interpersonal and communication skills.
• Ability to communicate concisely and work in a cross-functional environment.
• Comfortable with ambiguity.

• Around 5-6 years of experience in Procurement/ Supply Chain, in the areas of Market analytics, benchmarking, clean –sheet costing, supplier collaboration.
• Having 1 or 2 year experience as an analyst would be an advantage
• Experience in handling both local & international vendors

Budgeted Compensation (To be Filled by HR)

Quantitative Data

(if applicable for this position, include quantitative data that clarifies the size, scope and complexity of this position)

Category

Amount

Raw material handled per Annum, $ million

2500

Number of Plants

11 + 22

Number of vendors

200

Number of items

150

ANNEXURE – I

Our Values

Customer Centricity

Actively developing & deploying solutions which serve customer needs and alleviate their pain points

Integrity

Doing what you say you will do and doing what is right

Entrepreneurship

• Taking accountability and driving results as an owner.
• Taking initiative
• Freedom to operate and take risks

Humility

Being courteous, modest and respectful towards everyone we interact with