Finance Assistant

Doka is a world leader in providing innovative formwork, solutions and services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. With more than 160 sales and logistics facilities in over 70 countries, Doka has a high-performing distribution network for advice, customer service and technical support on the spot and ensures that equipment is provided swiftly – no matter how big and complex the project. Doka employs 7,400 people worldwide and is a company of the Umdasch Group, which has stood for reliability, experience and trustworthiness for more than 150 years.

Doka East Asia Pacific covers one of the largest territorial regions of Doka’s global operations, with branches located in India, Malaysia, Singapore, Australia and the Philippines. Managed and operated from its regional headquarters in Singapore, Doka EAP has played an integral role in some of the region’s most exciting projects including the Sydney Metro project and The Exchange 106 in Kuala Lumpur. By positioning the company as a strategic partner, Doka EAP continues to support its clients from design to completion through a combination of innovative products and systems, as well as the expertise and experience of its team members.

In a business environment, the operative procurement function is one of the most critical functions as it provides the input for the organization to convert into output. The required material must be available at the proper time, in the proper quantity, at the proper place, and the proper price.

As the Procurement Officer - EAP, you will be responsible for all purchasing activities including all tactical procurement tasks and administrative duties in the EAP region. The region includes the Philippines, India, Australia, Malaysia and Singapore.

• Day to day accounting entries comprises local purchase, operating expenses, fixed asset & employee reimbursement. Deducting TDS as per Income Tax Act.
• Verify & checking the employee reimbursement of all employees as per Policy. Follow up with employees for settlement of advances at the end of month.
• Follow up with the departmental person for settlement of open advances to vendors at the end of month.
• Preparation of data & documents required for outward remittance. Coordinating with external consultant for obtaining Form 15CB.
• Posting intercompany invoices of parent companies in SAP through interface and deducting TDS as per Income Tax Act, 1961 wherever applicable.
• Preparation of supporting documents while processing vendors payment.
• Preparing schedule for provision for expenses, prepaid expenses and posting entries in SAP
• Rolling out confirmations to creditors and bankers to meet the audit compliance.
• Providing sample of purchases, operating expenses & employee reimbursement as per audit requirement.
• Monthly Purchase reconciliation.
• Monthly freight analysis (Local / Export).
• Review of DOH (Direct Overhead) expenses month wise.
• SAP (FICO) employee Code creation in SAP.
• Any other official duties as may be assigned by the Management.

This role will report to the Manager – Finance & Accounts, Doka India.

Qualifications

Required (Education and Technical)

• Any Finance graduate (B. Com, BFA, BMS, etc.) have knowledge of Accounts & Finance.
• Maximum 2-3 years of Accounting experience. Fresher preferred.
• Highly proficient in the use of all MS Office applications.

• Excellent written and verbal communication skills.
• Good listening and probing skills to diagnose client requirements and internal stakeholder requirements.
• Very structured, disciplined and organized with their approach to work.
• Ability to handle difficult situations in a professional manner.
• Strong interpersonal and relationship building skills.
• Positive attitude.
• Team player with an engaging and confident personality.