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Job Description
Candidate will be based at corporate office of reputed pharma company as an Executive Assistant and he will be responsible for handling following -
- Candidate will handle email drafting, correspondence management, and communication on behalf of the MD.
Candidate will be responsible for calendar management scheduling and coordinating meetings, appointments, conference calls, and events for the Managing Director.
- Candidate will be responsible for maintaining an up-to-date client contact database and handling correspondence for VPs and senior management (internal and external clients).
- Candidate will be responsible for maintaining confidential files, databases, and records, and developing data for recurring internal reports; hence, absolute discretion is required at all times.
- Candidate will be responsible for preparing MIS reports, capturing minutes of meetings, updating action points, and following up continuously until closure.
- Candidate play a key role for preparing management presentation is line with corporate guidelines, templates, and format.
Candidate will be responsible for office administration activities, expense tracking, and related coordination.
Required Candidate Profile
- Any graduate with 2 to 4 years of relevant experience as an Executive Assistant / Personal Assistant / Secretary, preferably in a Pharmaceutical company.
- Prior and proven experience in managing emails, calls, calendars, and all correspondence related to the Managing Director.
- Strong communication skills, both oral and written, and be proficient in MS Word, Excel, and PowerPoint, with basic computer knowledge
- Strong expertise in MS Office tools (Word, Excel, Power Point).
- Demonstrated experience in handling confidential information with discretion and professionalism.
- Professional maturity and stability are mandatory for this role.
Jill Mehta
HRD House - Mumbai
(Div Pharma Talent Search)
Mulund (East), Mumbai-400081.
Contact No - 9326143620
Email id - Jill@hrdhouse.com
Website: - www.hrdhouse.com
Skills
SecretaryEAPATravel ArrangementsPersonal AssistanceSecretarial ActivitiesCoTravelOffice AdministrationAdministrationIf a job posting appears fraudulent, asks for payment, contains misleading information, or violates our guidelines, please report it immediately. Our team will review it promptly, Jobaaj does not charge any fee from the applicants.
About Company
Briefing on job description and responsibilities.
Updating on company profile and reputation.
Updating resume in line with position requirement.
Counselling on job change.
Career guidance and opportunities.
Inputs or guidance before personal interview.
Salary and position negotiation.
Smooth exit and smooth hand holding on New requirement.
Talent search and Mapping for best suitable candidates.
Briefing on candidate profile and suitability.
Background/ Reference check of the candidates.
Counselling candidates as per client requirement.
Out placements of good Employees as and when required.
Value added services to clients on data and other HR/ IR matters.
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