Company Secretary - Financial Services

Company Secretary for leading financial domain:

Location: Mumbai

Industry: Financial Services

JD:

Company Secretarial:

• Ensure end-to-end compliance under the Companies Act, 2013 and Secretarial Standards.
• Organize and manage Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
• Prepare and circulate Board agendas, Board packs, minutes, resolutions, and action trackers.
• Maintain statutory registers, records, minutes books, and corporate documentation.
• Manage annual and event-based filings with the Ministry of Corporate Affairs (MCA).
• Ensure timely filing of statutory forms, annual returns, and other corporate disclosures.

Corporate Governance:

• Support the Board and Committees on governance and corporate secretarial matters.
• Maintain the annual governance calendar and ensure timely completion of all statutory obligations.
• Monitor director appointments, resignations, declarations, disclosures, and related governance requirements.
• Support Board evaluations, governance reporting, and implementation of global governance standards.
• Ensure compliance with delegated authority frameworks and internal governance policies.

Regulatory Compliance:

• Monitor amendments to corporate laws and advise management on regulatory developments.
• Coordinate with statutory auditors, secretarial auditors, legal advisors, and regulatory authorities.
• Ensure compliance with applicable SEBI, FEMA and RBI corporate filing requirements where relevant.
• Support internal and external audits relating to corporate governance and statutory compliance.

Stakeholder Management:

• Partner with Legal, Compliance, Finance, HR, Tax, and senior leadership on corporate governance matters.
• Liaise with external consultants, regulators, and Company Secretaries.
• Support corporate restructuring, capital changes, and other strategic initiatives from a secretarial perspective.

Required Experience:

• Qualified Company Secretary (ACS) with 5-10 years of post-qualification experience.
• Strong experience in managing the secretarial function of a private limited company.
• Thorough knowledge of the Companies Act, 2013, Secretarial Standards, and MCA compliance.
• Experience in conducting Board and Committee meetings and drafting high-quality Board minutes.
• Hands-on experience with MCA filings, statutory registers, and corporate governance documentation.
• Strong stakeholder management and communication skills.

Preferred Experience:

• Experience within Banking, Financial Services, NBFC, Investment Banking, Wealth Management or Capital Markets.
• Experience working with multinational organizations or subsidiaries of global financial institutions.
• Exposure to FEMA-related corporate compliances, capital restructuring, and cross-border governance matters.
• Experience interacting with global Boards or regional governance teams would be advantageous.