Executive Admin

We are looking for a courteous, organized, and proactive Executive in Administration Department to manage front office operations and provide administrative and coordination support across departments. The ideal candidate should have strong communication skills, a professional attitude, and the ability to multitask efficiently in a fast-paced campus environment.

Roles & Responsibilities

Front Desk Management

• Handle all incoming and outgoing calls promptly and professionally
  
• Welcome and assist walk-ins, visitors, parents, and guests with warmth and hospitality
  
• Maintain accurate visitor records and daily walk-in logs
  
• Record and track incoming calls and communication details
  
• Ensure cleanliness and proper upkeep of the reception area at all times
  

Administrative Support

• Maintain records of incoming and outgoing couriers and parcels
  
• Record and track daily late-coming data of staff and students; maintain reports in Excel
  
• Coordinate courier billing and share required data with Accounts/Admin team
  
• Assist departments with scanning, printing, filing, and document management
  
• Maintain and update the official contact directory
  
• Provide administrative support during campus events and activities
  

Coordination & Departmental Support

• Provide operational support to Sales, Academic, Admin, HR, and other campus departments
  
• Assist the counselling/admissions team with walk-ins, parent & student coordination, and admission-related activities
  
• Coordinate with HR for new joiner onboarding and induction support
  
• Manage booking and availability of meeting rooms, auditorium, and conference rooms
  
• Support scheduling of meetings and hospitality arrangements
  
• Assist Admin team in circulating campus notices and inter-departmental communication
  

Courier & Mail Handling

• Track courier deliveries and ensure timely distribution to concerned departments
  
• Maintain complete and accurate records of all incoming and outgoing couriers
  
• Ensure timely processing and submission of courier invoices
  

Preferred Candidate Profile

• Any Graduate with 24 years of relevant experience
  
• Excellent verbal and written communication skills
  
• Proficient in MS Excel, MS Word, and basic office tools
  
• Well-groomed with a professional and pleasant personality
  
• Strong organizational and multitasking abilities
  
• Customer-oriented mindset with attention to detail