Officer - FMS

Job Purpose
Supports the FMS Head with day-to-day operations of the facility(s) or Office including, general maintenance and helps to ensure these are carried out in a manner consistent with company policies and ownership directives.
We are seeking a highly motivated and experienced Facility Management Project Lead to oversee and manage various facility-related projects. The ideal candidate will possess a strong background in project management, vendor coordination, stakeholder communication, and a solid understanding of both soft and M&E (Mechanical & Electrical) services. This role demands a proactive individual who can effectively manage project timelines, budgets, and resources, ensuring seamless project delivery and maintaining high standards of facility operations.
ORGANISATION CHART
Key Accountabilities

• Project Management:
• Develop and manage comprehensive project plans, including timelines, budgets, and resource allocation.
• Utilize Gantt charts and other project management tools to track progress and ensure timely completion.
• Monitor project risks and implement mitigation strategies.
• Ensure projects are delivered within scope, budget, and schedule.
• Developing project plans and budgets- BOQ’s
• Estimate the project as per BOQ’s
• Prepare the BOQ’s Administrative Support on BOQ’s
• Vendor Management:
• Source, evaluate, and manage relationships with vendors, contractors, and suppliers.
• Negotiate contracts and ensure adherence to service level agreements.
• Conduct regular vendor performance evaluations.
• Follow up with vendors to ensure that all the work is done on time.
• Stakeholder Coordination:
• Serve as the primary point of contact for stakeholders, including internal departments, clients, and external partners.
• Facilitate effective communication and collaboration among all stakeholders.
• Address stakeholder concerns and ensure alignment on project objectives.
  

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• MIS and Reporting:
• Prepare and present regular project status reports and MIS (Management Information System) reports.
• Maintain accurate project documentation and records.
  

Analyze data to identify trends and areas for improvement
KEY ACCOUNTABILITIES - Additional Details

• M&E Services Management:
• Oversee the maintenance and operation of M&E systems, including HVAC, electrical, plumbing, and fire safety.
• Coordinate with M&E technicians and contractors to ensure optimal system performance.
• Ensure compliance with relevant safety and regulatory standards.

• Soft Services Management:
• Supervise and manage soft services, including cleaning, security, landscaping, and waste management.
• Ensure high standards of cleanliness, safety, and service delivery.
• Monitor and improve soft service performance.
• Design Team Coordination:
• Coordinate with design teams, to ensure the facility projects are carried out as per the approved designs.
• Provide input from a facility management perspective to design teams.
• Cost Management On Projects
• Conduct Risk Assessment and Resource Planning
• Develop Work Breakdown Structure (WBS)
  

KRAs in Facility Management Project Management

• Project Timeline and Budget Adherence:
• KRA: Completing the project within the agreed-upon timeframe and budget.
• This involves effective scheduling, resource allocation, and cost control.
• Quality of Work and Compliance:
• KRA: Ensuring that all work meets quality standards and complies with relevant regulations and safety requirements.
• This includes adherence to building codes, safety protocols, and industry best practices.
• Stakeholder Satisfaction:
• KRA: Maintaining high levels of satisfaction among building occupants, clients, and other stakeholders.
• This involves effective communication, responsiveness to concerns, and delivering results that meet expectations.
• Efficient Resource Management:
• KRA: Optimizing the use of resources, including personnel, equipment, and materials.
• This involves efficient procurement, inventory management, and resource allocation.
• Risk Management:
• KRA: Identifying, assessing, and mitigating potential risks that could impact the project.
• This involves proactive risk planning, contingency planning, and effective problem-solving.
• Maintenance and Operational Efficiency:
• KRA: After project completion, ensuring the facilities are working at optimal efficiency. This includes preventative maintenance, and rapid problem resolution.
  

Key Considerations

• KRAs should be specific, measurable, achievable, relevant, and time-bound (SMART).
• They should be aligned with the overall goals of 1 the organization and the specific project objectives.
  

EXTERNAL INTERACTIONS

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External - Roles you need to interact with outside the organization to enable success in your day to day work
Internal Employee
Auditors & Airlines
Service Providers
Material Suppliers
Other vendors
INTERNAL INTERACTIONS
Internal - Roles you need to interact with inside the organization to enable success in your day to day work
All GHIAL Functional & Operational Teams
Group Facilities Team
FINANCIAL DIMENSIONS
AOP ‘s Has to monitor as per the given budget’s
Other Dimensions

• Team Player
• Approachable
• Analytical approach to Planning, Problem Solving & Decision Making
  

Education Qualifications

• Graduation
  

Relevant Experience

• 4 to 5 years (for this role)
  

COMPETENCIES

• Entrepreneurship
• Capability Building
• Social Awareness
• Planning & Decision Making
• Execution & Results
• Strategic Orientation
• Problem Solving & Analytical Thinking
• Networking
• Personal Effectiveness
• Teamwork & Interpersonal influence
• Stakeholder Focus