Campus Manager

Job description
Maharishi Ram Raj Trust is looking for Campus Manager for our Assam location to join our dynamic team and embark on a rewarding career journey

• A Campus Manager, also known as a residential advisor or dormitory manager, is responsible for overseeing the daily operations and management of a hostel or dormitory facility
• Ensure the smooth functioning of the hostel/ campus and create a safe and supportive living environment for the residents

Here are some key responsibilities of a hostel/campus manager:
Resident Supervision:

• The hostel/ campus manager is responsible for supervising and managing the residents of the hostel
• Maintain discipline, enforce hostel rules and regulations, and address any behavioural or disciplinary issues that may arise
• Promote a positive and inclusive living environment and ensure the well-being of the residents

Safety and Security:

• The hostel/campus manager ensures the safety and security of the residents and the premises
• Implement safety measures, such as fire safety protocols, security systems, and emergency response plans
• Conduct regular inspections of the facilities to identify and address any potential safety hazards

Administrative Duties:

• The hostel/ campus manager handles various administrative tasks, including managing resident records, maintaining occupancy records, and handling room allocations and transfers
• Handle check-ins and check-outs, manage visitor policies, and coordinate with other staff members and departments as needed
• Assume the role as the primary point of contact between the executives and internal/external vendors.
• Monitor centers and their activities at your level daily as per our given standards.
• Establish, implement, and oversee administrative and financial policies and procedures in Center offices.
• Conduct research and analysis around the opportunities identified by the Program Lead and those proposed by the management, to establish their relevance.
• Maintain strong relationships with vendors and keep price data to get the best pricing on supplies and services
• Coordinate with Head Office, Acharya, and center staff
• Delegate tasks as appropriate to other members of the team
• Suggest creative and active solutions for problem.
• Resolve issues and express ingenuity as required.
• Observe all activities and submit monthly or weekly reports to HO Management.

Housekeeping Supervision:

• 
  Assign duties to members of housekeeping staff
• Inspect the environment within the organization to ensure it meets the minimum best practice throughout the campus
• Develop minimum standards for prospective members of department and minimum standards for rating the work
• Listen to complaints and ensure that the complaints are addressed efficiently and effectively
• Stand-in for any member of staff that is unavailable to carry out their duties in order to prevent any unfilled gap
• Cleaning of rooms in Campus which is categories in two:

1. Students
2. Twice in a week
3. Deep cleaning should be once in a month
4. Bedsheet should be dry clean in every week

1. VIP Guest
2. Properly cleaning should be done everyday during the guest available in room of our campus.
3. Before and after guest visit room should be deep cleaned and ready for the further
4. In room linen like bedsheet, mats & curtains should be checked and properly dusting and cleaning done

• Responsible for ensuring dirty laundries are timelessly and appropriately cleaned
• Responsible for the cleaning all study hall, meditation hall, library & Students performing area on daily basis and monitored properly the duties of your team during their activity
• Pest control in campus need to be done on time to time when needed
• Order supplies for the housekeeping department
• Ensure efficient use of departmental resources
• Direct all housekeeping activities
• Maintain good relationship with customers and/or clients and suppliers of housekeeping items
• Maintain good relationship with managers of other units in the organization.

Kitchen Supervision:

• Ensuring that food health and safety regulations are followed.
• Ensuring kitchen area should clean and utensil sterilized before and after food preparation
• Day to day interact with the head cook regarding any assist in kitchen department like ordering stocks, menu preparation, and so on.
• Monitoring kitchen department to ensure that food prepared in a timely manner.
• For maintaining hygiene in kitchen area staff should wear masks, gloves & head cap.

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  Managing kitchen waste and preparation report on the same.

Cow Shed Monitoring:

• Assigning and monitoring cow keeper duties in the campus.
• Cow shed/ shelter must be well managed
• Area should be cleaned at least once a week
• Quality of food & water for the cattle must be checked
• Dry fodder storage must be safe from any kind of fire accident and safety checked should be done by personally interaction
• Basic medical care for the cattle need to be available inside the campus for any kind of emergencies
• Pest control need to be done in cow shed to avoid any kind of harm to the cattles

Horticulture Unit Monitoring:

• Monitoring the Graden area which is need to be properly managed and maintained by the gardener
• Plantation of new plants in the campus area and managing the landscape throughout the campus
• Assigned gardener must be done trim hedges, bushes & preserve gardens.
• Arranging chemicals for the gardener to stop unwanted grass or plants or insects in the garden area.

Support and Counseling:

• The hostel/ campus manager provides support and guidance to the residents as needed
• Act as a point of contact for residents who may have personal or emotional concerns and may provide basic counseling or refer them to appropriate resources or professionals

Facilities Management:

• The hostel/ campus manager oversees the maintenance and cleanliness of the hostel facilities
• Coordinate with maintenance staff or external service providers to address repairs and maintenance issues promptly
• Ensure that common areas, bathrooms, and other shared spaces are clean and well-maintained

Conflict Resolution:

• In case of conflicts or disputes among residents, the hostel/ campus manager mediates and facilitates resolution
• Promote open communication, encourage respectful interactions, and address conflicts in a fair and impartial manner

Emergency Response:

• The hostel/ campus manager is responsible for handling emergency situations and coordinating appropriate responses
• Manager are trained in first aid and emergency procedures and ensure that residents are aware of safety protocols and evacuation plans