Executive Assistant To Chairman

Job Title: Executive Assistant to Chairman & Managing Director
Location: Mumbai, India
Experience: Minimum 8 years
Reporting To: Chairman & Managing Director

Position Summary

We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive support to the Chairman & Managing Director. This individual will be responsible for effective calendar management, travel coordination, correspondence handling, and ensuring timely follow-up on all critical matters. The role demands excellent organizational, communication, and administrative skills, along with the ability to maintain confidentiality and work with senior leadership under dynamic conditions.

Key Responsibilities

• Manage and coordinate the Chairman & Managing Directors daily calendar, scheduling meetings, appointments, and other engagements efficiently to optimize time management.
• Organize and oversee domestic and international travel arrangements, including itinerary planning, booking transportation and accommodation, and preparing travel documentation.
• Prepare, document, and circulate Minutes of Meetings (MOM), track action items, and ensure timely follow-up with all relevant stakeholders.
• Monitor incoming emails and correspondence, highlight priority communications, draft responses, and maintain effective communication flow.
• Maintain comprehensive trackers to monitor deadlines, commitments, and project updates, providing regular status reports to the Chairman & Managing Director.
• Perform general secretarial duties including management of confidential documents, file organization, expense management, and preparation of reports and presentations as necessary.
• Accompany the Chairman & Managing Director on travel as required, providing on-the-go administrative support.

• Bachelor’s degree or equivalent qualification.
• Minimum of 8 years’ experience supporting C-suite executives, preferably in a multinational or large corporate environment.
• Proficiency in shorthand, with high-speed typing and writing skills essential.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Exceptional verbal and written communication skills in English; additional languages such as Hindi or Marathi are advantageous.
• Strong organizational capabilities with excellent attention to detail and ability to multitask effectively.
• High level of discretion, confidentiality, and professionalism.
• Flexibility and willingness to travel extensively with the Chairman & Managing Director.

This position offers an excellent opportunity to contribute to the leadership team by ensuring the efficient and effective management of the Chairman & Managing Director’s office functions.