Executive Assistant To Managing Director

Executive Assistant Responsibilities

Executive Support & Calendar Management

• Manage and optimize the MDs calendar, appointments, and travel schedules.
• Prioritize and screen emails, calls, and communications, escalating critical matters appropriately.
• Prepare structured daily and weekly briefing notes for MDs review.

Meeting & Committee Coordination

• Plan, coordinate, and facilitate MDs participation in business reviews, board meetings, and

strategic discussions.

• Ensure meeting readiness by coordinating agendas, pre-read materials, and stakeholder

alignment.

• Record, maintain, and track Minutes of Meetings (MoM), decisions, and action items.

Governance & Compliance Tracking

• Collect and track MoMs from key committees including ExCom, MCom, Purchase Committee,

Mines Committee, and HR Committee.

• 
  Monitor and maintain records of Internal and External Audit Reports.
• Track statutory warnings, notices, and regulatory communications (Corporate Tax, Financial

Regulators, DGMS, RERA, etc.).

Stakeholder & Information Management

• Act as a liaison between MD and internal/external stakeholders.
• Ensure timely follow-ups, escalations, and closure of action points.
• Maintain strict confidentiality and structured document control.

Business Analyst Responsibilities

Business Reporting & Analytics

• Prepare daily, weekly, and monthly MIS and performance dashboards.
• Develop dashboards covering revenue, profitability, projects, OPEX, and CAPEX.
• Analyse performance trends and highlight risks, gaps, and improvement opportunities.

Strategic & Financial Analysis

• Support MD in strategic reviews through deep-dive business analytics.
• Prepare board presentations, leadership review decks, and investor presentations.
• Support annual business planning, forecasting, and budgeting processes.

Decision Support

• Convert raw business data into actionable insights for leadership decision-making.
• Provide early warning signals through trend and variance analysis.
• Simplify complex business data into executive-level summaries.

Core Competencies

• Strong verbal and written communication with executive presence
• High emotional intelligence and stakeholder management capability
• Advanced planning, prioritization, and multitasking ability
• Strong business and financial acumen
• Advanced data analytics skills (Excel, Power BI, or BI tools)
• Sound judgment, integrity, confidentiality, and reliability
• Strong presentation and storytelling capability

Educational Qualification & Experience

• Postgraduate in Business Administration, Finance, Commerce, or relevant discipline
• 57 years of experience in Executive Assistant, Business Analyst, or leadership coordination roles
• Experience supporting senior leadership or CXO level executives preferred
• Strong proficiency in MS Office, Power BI, financial analysis, and presentation tools